✉️ Business Visa Invitation Letter Template
Standard business invitation letter templates in Chinese and English and required elements, suitable for business visa applications in various countries.
📋 Required elements of invitation letter
✓Full name, registration number, and address of the inviting party’s company
✓Inviter’s name, position, and contact information
✓Invitee’s name, passport number, position
✓Purpose of visit (business conference/exhibition/training, etc.)
✓Visit date and itinerary
✓Who bears the cost (inviting party/invited party)
✓Return guarantee statement
✓Signature and seal of the inviting party (company letterhead)
📄 Chinese invitation letter template
Business Invitation Letter
[Inviting company name] [Company address]
[date]
To: Mr./Ms. [name of invitee]
Passport number: [Passport number]
Dear [name of invitee]:
We [full company name] invite you to come to China for a business visit. The specific arrangements are as follows:
1. Purpose of visit: [such as: participating in XX industry exhibition/business negotiation/technical training]
2. Visit date: [start date] to [end date]
3. Itinerary:
[Date 1]: Arrival [city], check-in [hotel name]
[Date 2]: [Detailed event arrangements]
[Date 3]: Return to departure point
4. Expenses: The [transportation/accommodation/meals] expenses during this visit shall be borne by the [inviting party/invitee]
5. Guarantee for return to China: We ensure that the invitee returns to China as scheduled after the visit.
For further information please contact:
Contact person: [name] Telephone: [phone number] Email: [email]
Best regards!
[Signature of the inviting party] [Seal of the company]
[date]
📄 English Invitation Letter Template
Letter of Invitation for Business Visa
[Company Name] [Company Address]
[Date]
To: [Invitee Name], Passport No: [Passport Number]
Dear [Invitee Name],
We cordially invite you to visit our company in China for business purposes. The details are as follows:
1. Purpose of Visit: [Business Meeting / Trade Fair / Training / etc.]
2. Visit Dates: [Start Date] to [End Date]
3. Itinerary:
[Date 1]: Arrival in [City], check-in at [Hotel Name]
[Date 2]: [Specific business activities]
[Date 3]: Departure
4. Expenses: [Transportation/Accommodation/Meals] costs will be borne by [Sponsor Party]
5. Return Guarantee: We ensure the invitee will return to China after the visit
For any inquiries, please contact:
Contact Person: [Name] Phone: [Phone Number] Email: [Email Address]
Sincerely,
[Authorized Signatory] [Company Stamp]
[Date]
⚠️ Special Requirements by Country
- Germany: Requires company letterhead + personal signature (electronic signatures are not accepted), and the itinerary and expense responsibilities must be indicated.
- USA: It is not mandatory but strongly recommended. You must indicate the access content and the cost.
- Canada: The purpose and itinerary of the visit must be indicated, and the inviting company information must be complete.
- Mexico: It needs to include the Mexican registration number RFC, activity content, expense commitment and return guarantee
- Argentina: Requires the Argentine Immigration Service RENURE registration number and the signature of the authorized person
- India: A sponsorship letter from the Indian inviting company is required, and the inviting party must register in the DPIIT system
💡 Precautions
- Use the official letterhead of the inviting company (including company name, address, phone number, and fax)
- All key information such as dates, amounts, names, etc. must be accurate
- The invitation letter is usually valid for 3-6 months and is recommended to be issued 1-2 months before applying for a visa.
- Some countries require original invitation letters (not scanned copies), please confirm in advance.
- The invitation letter should be in the official language of the destination country or English. The Chinese version can be used as a supplement.